General Ledger FAQ's

Which IDT’s will be subject to approval before posting?
How do I find a general ledger account?
When will income generating Accounts be functional? EX EARDC-3-2965;3-3200

Which IDT’s will be subject to approval before posting?

ANSWER: All IDT’s that originate from other systems (e.g., facilities) will post without departmental approval in SAP. Manually entered IDTs will be reviewed by the Accounting Office prior to posting in SAP.

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How do I find a general ledger account?

ANSWER: The following files and links are on the FASA website and can help an end-user identify the appropriate general ledger accounts.

GL Accounts Detail State Description - contains a listing and a description of all of the state of Texas Comptroller of Public Accounts expenditure codes. These codes are the basis of Texas State’s general ledger (GL) accounts in SAP. Please note that in most cases end users will have to add “00” to the end of state’s code to have a valid Texas State GL account.

General Ledger Numbers CUFS to SAP Conversion – contains a crosswalk of CUFS codes (balance sheet accounts, expenditure objects, and revenue codes) to SAP general ledger (GL) accounts. This file will be useful to individuals that are familiar with the CUFS codes.

http://www.window.state.tx.us/fm/pubs/cma/04-05/ch5alphapurch.pdf - links to an alphabetical listing of the state of Texas Comptroller of Public Accounts expenditure codes. These codes are the basis of Texas State’s general ledger (GL) accounts in SAP. Please note that in most cases end users will have to add “00” to the end of state’s code to have a valid GL account. This website will be useful to those individuals that are not familiar with expenditure objects.

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When will income generating Accounts be functional? EX EARDC-3-2965;3-3200

ANSWER: Income generating accounts will be available for fiscal year 2005 purchases in August 2004. These accounts will be available for other accounting events (e.g., revenue) in September 2004.

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